Sending a Sample Cover Letter by Email: A Guide for Job Seekers

When it comes to applying for a job, the cover letter is just as important as the resume. A well-crafted cover letter can set you apart from other candidates and show that you are truly interested in the position.

However, in today’s digital age, many job applications are submitted by email. This means that you will need to know how to format and send a cover letter by email.

In this guide, we will provide tips and best practices for sending a sample cover letter by email as a job seeker.

Creating a Strong Subject Line

The subject line of your email is the first thing that the hiring manager will see. It is crucial that you make it clear and concise.

Use the job title or reference number in the subject line to make it easy for the hiring manager to identify your email.

Avoid using generic subject lines like “Job Application” or “Resume and Cover Letter.”

Formatting the Email

When sending a cover letter by email, it is important to format it correctly. Use a professional font and make sure that the document is easy to read.

You should also include your contact information at the top of the document, in case the hiring manager needs to get in touch with you.

Including the Cover Letter as an Attachment

It is best practice to attach your cover letter to the email as a PDF or Word document. This will ensure that the document is easy to read and that the formatting is preserved. Make sure to label the attachment with your name and the job title, to make it easy for the hiring manager to find.

Writing the Body of the Cover Letter by Email

The body of your email should be short and to the point. Introduce yourself and explain why you are interested in the position.

Provide a brief summary of your qualifications and explain why you would be a good fit for the company. Remember to keep the tone professional and avoid using slang or informal language.


Before sending your email, make sure to proofread it carefully. Check for spelling and grammar errors, and make sure that the email is clear and easy to understand.

You may also want to have someone else read it over to ensure that it is well-written and professional.

Personalizing the Cover Letter

When sending a sample cover letter by email, it is important to personalize it to the specific job and company you are applying to. This shows that you have done your research and are truly interested in the position. Be sure to mention specific qualifications or skills that align with the job requirements, and highlight any relevant experience or achievements.

Emphasizing the Email

As we all know, the number of emails that hiring managers receive is overwhelming. To make sure that your cover letter email stands out, it’s important to emphasize it.

Use a professional and attention-grabbing subject line, and make sure that the body of the email is well-written and easy to read.

A well-crafted email will make the hiring manager more likely to open and read your cover letter.

Following Up

After you have sent your email, it is important to follow up to ensure that your application has been received and that the hiring manager has had a chance to review it. You can do this by sending a polite follow-up email or leaving a voicemail message. Just make sure to not be too pushy or persistent, as this can be off-putting to hiring managers.

Final Remarks

In conclusion, sending a sample cover letter by email can be a great way to apply for a job, but it’s important to do it correctly.

By following the tips and best practices outlined in this guide, you can ensure that your email is professional, well-written, and easy to read.

Personalizing your cover letter to the specific job and company and emphasizing the email will make your application stand out from the crowd and increase your chances of getting the job.



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