The Dos and Don’ts of Resume Writing: A Format Overview

Crafting an effective resume requires more than just listing your work history; it demands strategic thinking, attention to detail, and a keen understanding of what employers seek. In this guide, we will explore the dos and don’ts of resume writing, providing you with valuable insights and a format overview to ensure your resume stands out for all the right reasons.

The Dos:

1. Do Tailor Your Resume for Each Job:

  • Why: Employers appreciate candidates who demonstrate a clear alignment with the specific job requirements.
  • How: Customize your resume for each application by emphasizing relevant skills, experiences, and achievements.

2. Do Use a Clean and Professional Layout:

  • Why: A well-organized and visually appealing resume is easier for employers to read and shows attention to detail.
  • How: Use clear headings, consistent formatting, and an easy-to-read font. Maintain a balance between text and white space.

3. Do Highlight Achievements, Not Just Responsibilities:

  • Why: Employers are interested in what you’ve achieved in your roles, not just the tasks you’ve performed.
  • How: Use quantifiable metrics to showcase your impact. For example, mention percentage growth, revenue generated, or successful project outcomes.

4. Do Include a Professional Summary:

  • Why: A well-crafted resume professional summary provides a quick snapshot of your qualifications and career goals.
  • How: Write a concise paragraph summarizing your key skills, experiences, and what you bring to the table.

5. Do Include Relevant Keywords:

  • Why: Many employers use Applicant Tracking Systems (ATS) to screen resumes. Including keywords increases your chances of passing through these systems.
  • How: Incorporate industry-specific terms, skills, and buzzwords relevant to the job.

6. Do Quantify Your Achievements:

  • Why: Quantifiable achievements make your impact more tangible and impressive.
  • How: Use numbers, percentages, and timeframes to quantify your accomplishments. For example, “increased sales by 20% in six months.”

7. Do Include a Skills Section:

  • Why: A dedicated skills section allows you to highlight your key competencies quickly.
  • How: List both hard and soft skills relevant to the job. Keep it concise and focused on what sets you apart.

8. Do Proofread Thoroughly:

  • Why: Errors can make a negative impression on employers. A polished resume showcases your professionalism.
  • How: Proofread for grammar, spelling, and consistency. Consider asking a friend or mentor for feedback.

The Don’ts:

1. Don’t Use an Unprofessional Email Address:

  • Why: An unprofessional email address can make employers question your professionalism.
  • Avoid: Email addresses like Opt for a simple, professional format using your name.

2. Don’t Use a Generic Resume for Every Application:

  • Why: Generic resumes lack the specificity needed to stand out. They may not address the unique requirements of each job.
  • Avoid: Sending the same resume to every job application. Tailor your resume for each position.

3. Don’t Include Irrelevant Information:

  • Why: Irrelevant details can clutter your resume and distract from your qualifications.
  • Avoid: Including personal information, unrelated hobbies, or experiences that don’t contribute to your professional profile.

4. Don’t Use a One-Size-Fits-All Approach:

  • Why: Different industries and roles have varying expectations. Using a generic template may not effectively showcase your suitability for a particular job.
  • Avoid: Using the same format and content for every job application. Adapt your approach based on the industry and role.

5. Don’t Include an Objective Statement:

  • Why: Objective statements are considered outdated. Employers are more interested in what you can offer them.
  • Avoid: Using generic statements like “seeking a challenging position.” Focus on a professional summary that highlights your value.

6. Don’t Rely Solely on Job Duties:

  • Why: Listing job duties without highlighting achievements doesn’t provide a complete picture of your capabilities.
  • Avoid: Solely listing responsibilities. Use the STAR method to emphasize your accomplishments in each role.

7. Don’t Use Unreadable Fonts or Colors:

  • Why: Difficult-to-read fonts or colors can make your resume visually unappealing and challenging to navigate.
  • Avoid: Fancy fonts, excessively small text, or distracting colors. Opt for clean, professional fonts and a straightforward color scheme.

8. Don’t Overshare Personal Information:

  • Why: Sharing too much personal information is unnecessary and may lead to bias.
  • Avoid: Including details such as age, marital status, or religious affiliations unless relevant to the job.


A well-written resume is your ticket to securing interviews and advancing your career. By adhering to these dos and don’ts and following a format that emphasizes your unique qualifications, you’ll be well on your way to crafting a standout resume that impresses employers and opens doors to new opportunities. Remember, your resume is not just a document; it’s a reflection of your professional identity—make it a compelling one.

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